AE 6 Preferred Name Policy

POLICY STATEMENT

Nevada State College recognizes that students of our community may most closely identify by a name other than their official Legal Name. To foster an inclusive campus environment, any current student may use a Preferred Name at the College. We strive to have Preferred Names used wherever a Legal Name is not necessary.

DEFINITIONS

Legal Name: The name that identifies a person on official government documents and forms of identification for legal, administrative, and other governmental purposes.

Preferred Name: A name that an individual wishes to be known or identified by that differs from the individual’s Legal Name.

PROCEDURES

I. Overview

Students will be referred to by their Preferred Name whenever possible within the campus community. When it does not constrain the College’s ability to comply with federal or state regulation or law or the ability to enter into a contract, the designated Preferred Name will be used in place of, or in addition to, the Legal Name in College-controlled systems and documents. This includes, but is not limited to:

A. Class and attendance rosters;
B. Grade rosters;
C. Student services/success/support applications;
D. The learning management system (Canvas);
E. Student ID cards;
F. Commencement programs;
G. Internal, NSC-funded scholarships;
H. Student email account.

II. Designating a Preferred Name

Students may use their myNSC self-service account to designate a Preferred Name. To request use of a Preferred Name in a College-controlled system that does not allow self-service name changes, students should contact the Office of the Registrar.

In some systems, the Preferred Name will appear immediately. Systems in which changes must be made manually or which have fixed syncing schedules may experience delays in displaying the Preferred Name.

Creating or changing a Preferred Name will also update a student’s NSC e-mail address. When this update occurs, the previous e-mail address will no longer exist. The student is responsible for updating any entities or individuals that have it on record to ensure email messages continue to be delivered.

III. Limitations and Exceptions

While NSC will use Preferred Names wherever possible, in some situations this will not be possible.

A. External Systems: The official Legal Name will be used in all College-related systems and documents that require a verified Legal Name or that must be matched to external systems or databases that use Legal Names. This includes, but is not limited to:

    1. Academic transcripts;
    2. Financial aid and Veterans Administration (VA) documentation;
    3. Student employment paperwork, including payroll and tax documents
    4. Applications for in-state residency classification;
    5. Student account statements;
    6. Immigration documents;
    7. Standardized and/or formally proctored testing services;
    8. External scholarships.

B. Inappropriate Names: Nevada State College reserves the right to refuse to implement:

    1. Any Preferred Name that would lead to misrepresentation;
    2. A Preferred Name used for illegal purposes or to avoid a legal responsibility;
    3. Multiple Preferred Names simultaneously for the same individual;
    4. Preferred Names that contain threats of violence or violations of copyright or other legal claims;
    5. Preferred Names that include non-alphabetical (a-z) characters;
    6. A Preferred Name that the College deems inappropriate (e.g., vulgar, obscene, offensive, fictional, or creates confusion with another person).

C. Identifying Inappropriate Names and Appeals Process: The Office of the Registrar will regularly identify newly-submitted Preferred Names that are or may be inappropriate:

    1. Flagged Preferred Names that clearly violate any condition in III.B.1-5 above will be denied by the Registrar;
    2. Preferred Names that potentially violate III.B.6, or where the Registrar is uncertain whether the Preferred Name violates III.B.1-5, will be reviewed by a three-person committee consisting of the President’s Chief of Staff, the Director of Community Engagement and Diversity Initiatives, and the Director of Academic Advising. The Registrar will summarize the reasons each name is potentially inappropriate. The committee may consult with campus legal counsel or others with relevant expertise, as needed;
    3. The review committee will vote on each flagged Preferred Name. A majority of votes is required for approval;
    4. If a Preferred Name is denied, the Office of the Registrar will remove the name and notify the student;
    5. A student whose Preferred Name is denied may appeal by contacting the Registrar for the appropriate form;
    6. Appeals will be reviewed by the Vice President of College and Community Engagement. This decision is final and is not subject to further appeal.

IV. Student Responsibilities

A. A student who designates a Preferred Name accepts any financial obligations at Nevada State College under either the Legal Name or Preferred Name.

B. Students who use a Preferred Name should always be prepared to reference their Legal Name and provide corresponding identification when legal identification or official information is necessary.

C. A student ID card that displays a Preferred Name cannot be used as a valid form of identification in some situations where a student ID card is normally accepted, such as in completing employment paperwork. All students using a Preferred Name on their student ID card are encouraged to obtain a legal State ID card, driver’s license, or passport to use for identity verification purposes when needed.

D. The use of a Preferred Name may lead to more intensive scrutiny when seeking certain federal or state security clearances or background checks (e.g. applications for employment in law enforcement, education, or other positions that require background checks). Students are encouraged to disclose this information to the investigating authorities in advance to avoid unexpected discrepancies and delays in processing their applications.

FORMS/INSTRUCTIONS

  • Appeal form available from the Office of the Registrar

RELATED INFORMATION

APPROVALS

Approved by Dr. Laura Naumann, Faculty Senate Chair, October 6, 2020.
Approved by Dr. Vickie Shields, Provost, October 8, 2020.
Approved by President Bart Patterson, February 18, 2021.

AE 15 Multiple Majors, Simultaneous Degrees, and Additional Degrees Policy

POLICY STATEMENT

This policy clarifies requirements for students wishing to pursue more than one major or degree.

DEFINITIONS

Additional Baccalaureate Degree: Degree pursued by a student after completing and graduating with a previous degree.

Double-Dip: When a single course is allowed to fulfill more than one degree or program requirement. Not allowed for courses within the Core Curriculum.

Simultaneous Degrees: Two or more declared majors in which at least one is from a different type of baccalaureate degree (e.g. a Bachelor of Arts and a Bachelor of Science).

Multiple Majors: Two or more declared majors that are all the same type of baccalaureate degree (e.g. multiple Bachelor of Arts majors).

PROCEDURES

Students may pursue separate undergraduate majors or degrees at the same time. When pursuing Multiple Majors or Simultaneous Degrees, students must meet the requirements of the catalog year in which they declared the first major or degree. If a student adds a major or degree that was implemented after their existing catalog year, then the additional major(s) or degree(s) will follow the requirements of the first catalog year in which the new program(s) appeared.

A student cannot graduate until all requirements are met for all declared degrees or programs; students who choose not to complete one or more declared program(s) must officially drop that major or degree by completing the “Change or Add a Major, Program, or Degree” form, available on the Office of the Registrar website.

I. Multiple Majors (Similar Degree Types)

The following requirements apply to students pursuing Multiple Majors:

A. The student must meet all admission requirements (e.g., minimum GPA or standardized test scores) for each declared major;

B. The student must complete all core curriculum and program requirements for each declared major;

C. Limitations and prohibitions:

  1. Except as noted in I.C.1.i below, students who declare more than one emphasis, track, or concentration within a major are classified as pursuing a single major with multiple emphases, tracks, or concentrations, but do not qualify as pursuing Multiple Majors;

i. Secondary Education majors may pursue more than one concentration as Multiple Majors, provided they meet the exclusive credits requirement in I.D below;

ii. Students may Double-Dip classes between emphases, tracks, or concentrations within a single major;

2. Students may not pursue a major in a discipline and a major in Interdisciplinary Studies with a concentration in the same (or a substantively similar) discipline (e.g. Bachelor of Arts in Criminal Justice and Bachelor of Arts in Interdisciplinary Studies with a concentration in Criminal Justice) as Multiple Majors. If there is a question regarding whether an Interdisciplinary Studies concentration is substantively similar to a major in a discipline, the relevant academic Dean(s) will make a final determination;

D. Double-Dipping courses is allowed between declared Multiple Majors. However, a minimum of twelve (12) credits required for the major= (not including core curriculum, elective, or other non-major-specific credits) must be exclusive to each declared major and may not be Double-Dipped. Any twelve 12 distinct major credits may fulfill this requirement; they do not have to be specifically approved. If the published coursework for the majors cannot be completed in a manner that allows for 12 distinct credits between them, they are not eligible to be pursued as Multiple Majors;

E. Required courses from one major may be applied as general electives for the other declared major(s);

F. No additional credits are required beyond the minimum credits required for graduation (120 for most majors) as long as the requirements for all declared majors are completed at the time the degree is conferred;

G. All declared majors will appear on the student’s transcript and diploma. Only one diploma is issued.

II. Simultaneous Degrees (Different Degree Types)

When a student declares majors that involve different degree types, additional credits are required.

A. Degree Types: Nevada State College offers the following distinct types of baccalaureate degrees:

    • Bachelor of Arts;
    • Bachelor of Science;
    • Bachelor of Science in Business Administration;
    • Bachelor of Science in Nursing;
    • Bachelor of Public Administration;
    • Bachelor of Arts in Elementary Education;
    • Bachelor of Arts in Secondary Education;
    • Bachelor of Science in Secondary Education;
    • Bachelor of Applied Science.

B. Prohibited Degree Combinations: The following degrees may not be pursued as Simultaneous Degrees:

    1. Due to their unique admissions and core curriculum requirements, Bachelor of Applied Science degrees cannot be combined with any other type of degree and so cannot be pursued as Simultaneous Degrees;
    2. Students may not declare the Bachelor of Arts in Psychology and the Bachelor of Science in Psychology as Simultaneous Degrees.

C. Secondary Education Degree Exceptions: Combining a Bachelor of Arts in Secondary Education or a Bachelor of Science in Secondary Education with the corresponding discipline-specific Bachelor of Arts or Bachelor of Science is not considered a different degree type and does not qualify as a Simultaneous Degree (e.g., the Bachelor of Science in Secondary Education with a Concentration in Mathematics and the Bachelor of Science in Mathematics are not considered separate degree types). Students combining such degrees will follow the requirements stated above for Multiple Majors.

D. Degree Requirements: The following requirements apply to students pursuing Simultaneous Degrees:

    1. All School, major, and degree requirements must be met for each declared degree, including any variations to the College Core Curriculum approved by the School offering each degree;
    2. Students must complete sixty (60) total upper-division credits in residence at NSC;
    3. Required courses from one degree may be applied as general electives (lower- or upper-division) for the other declared degree(s);
    4. Double-Dipping is allowed between declared Simultaneous Degrees. However, a minimum of twelve (12) degree-specific credits (not including core curriculum, elective, and other non-degree-specific credits) must be exclusive to each declared degree and may not be Double-Dipped;
    5. Students must file separate graduation application cards for each type of degree;
    6. All degrees will appear on the student’s transcript and a separate diploma is issued for each type of degree.

E. Financial Aid Considerations: Students receiving financial aid should consult with a financial aid counselor before declaring Simultaneous Degrees to carefully assess the impact on their eligibility for financial aid. Because Simultaneous Degrees require additional coursework, students may need to enroll in additional terms.

 III. Declaring Three or More Majors or Degrees

Students wishing to pursue three (3) or more majors or degrees, or four (4) or more of any combination of majors, degrees, or minors, must make an appointment with the Academic Advising Center to discuss all degree requirements for the full set of programs. If the credits required to complete all requested majors, degrees, and/or minors totals more than one-hundred eighty (180) credits, the Academic Advising Director must review and approve the declaration of all programs beyond two (2). The Academic Advising Director may consult with relevant academic Deans as needed to reach a decision.

IV. Additional Baccalaureate Degrees

A. After Previous NSC Degree: The following requirements apply to students pursuing an Additional Baccalaureate Degree after completing a previous degree at Nevada State:

    1. The student must reapply for admission to the College;
    2. The student will be held to all School, major, and graduation requirements for the catalog year in which they are readmitted;
    3. Core curriculum requirements completed for previous degrees completed at Nevada State will satisfy core curriculum requirements for the Additional Baccalaureate Degree, with the exception of any new or additional core curriculum requirements effective in the catalog year of readmission;
    4. The student must complete 30 upper-division credits in residence for the Additional Baccalaureate Degree. Credits that applied to earlier degrees earned from Nevada State, even those in excess of the 120 required for graduation, may not be applied toward the residency requirement for an Additional Baccalaureate Degree. Specific courses required for the Additional Baccalaureate Degree that were taken for an earlier degree earned at Nevada State will be waived; however, the credits toward residency must be made up through general electives.

B. After Previous Baccalaureate Degree from Another NSHE Institution: The core curriculum will be fulfilled by the previous degree, with the exception of any variation to core requirements required by the school or degree. A student who has earned a baccalaureate degree from another NSHE institution must meet the following requirements for an Additional Baccalaureate Degree at Nevada State:

    1. Complete all school and major requirements for the Additional Baccalaureate Degree;
    2. Complete a minimum of thirty (30) upper-division credits in residence at Nevada State College;
    3. Complete any variations to the core curriculum required for the Additional Baccalaureate Degree.

C. After Previous Baccalaureate Degree from an Institution outside of NSHE: A student who has earned a baccalaureate degree from a U.S. regionally-accredited institution must meet the following requirements:

    1. Complete all school and major requirements for the Additional Baccalaureate Degree;
    2. Fulfill all core curriculum requirements that have not been fulfilled by the previous degree;
    3. Complete the Nevada Constitution core curriculum requirement, either by taking a relevant course at an NSHE institution or via Credit By Exam;
    4. Complete a minimum of thirty (30) upper-division credits in residence at Nevada State College.

FORMS/INSTRUCTIONS

ADDITIONAL CONTACTS

Office of the Registrar
Adelfa Sullivan, Registrar
702-992-2110
registrar@nsc.edu

RELATED INFORMATION

  • Requirements for Graduation published in the academic catalog

HISTORY

Replaces Simultaneous Degree, Second Degree, and Double Major policy adopted May 9, 2008.

APPROVALS

Approved by Dr. Laura Naumann, Faculty Senate Chair, September 1, 2020.
Approved by Dr. Vickie Shields, Provost, September 9, 2020.
Approved by President Bart Patterson, November 10, 2020.

AE 14 Placement Testing Policy

POLICY STATEMENT

This policy explains the process through which students are initially placed into mathematics, English Composition, and Spanish language courses, as well as students’ options for raising their placement level.

DEFINITIONS

Heritage Speaker: Student from a Spanish linguistic background.

Working Day: Monday through Friday excluding holidays.

PROCEDURES

I. Placement Procedures

Upon a student’s admission to NSC, the College will determine an initial placement into math and English Composition courses based on a review of appropriate materials. Once a student’s initial placement has been determined, the NSHE Handbook (Title 4, Chapter 16, Section 1.2.c) allows students to complete additional placement testing to improve their initial placement into math and English Composition courses.

NSC does not charge students for placement testing.

Nevada State College follows the benchmarks provided in the Board of Regents Handbook (Title 4, Chapter 16, Section 1.2) for determining college-ready math and English Composition placements.

II. Math Placement

A. Initial Placement Methods: Nevada State College uses three methods for making initial placements into the mathematics course sequence:

    1. The default placement for students is MATH 120E/20 or MATH 126E/26, depending on major. Students should speak to an advisor about which course is appropriate for their degree plan.
    2. Incoming students are strongly encouraged to submit SAT or ACT math scores. An appropriate score can change a student’s placement from the default placement of MATH 120E or MATH 126E to MATH 120, MATH 126, or MATH 181, depending on major; required scores are published in the academic catalog.
    3. Transfer students who have successfully completed a college-level math course at another institution will be placed into a math course based on their previously completed coursework upon receipt of official transcripts and evaluation of course equivalency.

B. Raising Initial Mathematics Placement: Students have the option of using EdReady to attempt to place into a math course above MATH 120E or MATH 126E. Separate EdReady goals for MATH 120 and for MATH 126 are available in the directions posted on the NSC EdReady website. EdReady is a free learning platform that allows students to refresh and strengthen their mathematics knowledge. Students are encouraged to begin EdReady as soon as they are admitted to the College. EdReady scores must be submitted to mathplacement@nsc.edu a minimum of five (5) Working Days prior to the start of the upcoming term; while a students placement can be changed at that date, the College cannot guarantee that a seat will be available in the applicable course.

 III. English Placement

A. Initial Placement Methods: Nevada State College uses three methods for making initial placements into the English Composition course sequence:

    1. First-year students are strongly encouraged to submit ACT English or SAT Evidence-Based Reading/Writing scores. There is no minimum score to enroll in ENG 100; students who meet the placement thresholds will be placed into ENG 101 or ENG 102. Required ACT and SAT scores are published in the NSC academic catalog and Title 4, Chapter 16 of the NSHE Handbook.
    2. Transfer students who have successfully completed an English Composition course at another NSHE institution will be placed into a Composition course based on their completed coursework.
    3. Transfer students who have successfully completed an English Composition course at an institution outside of NSHE must contact the Registrar’s Office. The Registrar will facilitate evaluation of the student’s coursework for appropriate placement.
    4. Students who do not submit ACT or SAT scores may take the Directed Self-Placement Survey. Students who do not submit ACT or SAT scores and who elect not to take the Directed Self-Placement Survey will be placed into ENG 100 or 116.
      1. The Office of the Registrar publishes the required SAT and ACT scores to enroll in each English Composition course in the academic catalog.
      2. The Directed Self-Placement Survey is for initial placement only. Once a student has enrolled in, and started, an English Composition course, only successful completion of the course will allow the student to enroll in the next course in the Composition series; the Directed Self-Placement Survey will not be accepted in place of a passing grade in a pre-requisite Composition course. However, upon completing or withdrawing from a self-placed English composition course, the student may opt to complete a lower level course in the composition series if they wish.
      3. Students must complete the Directed Self-Placement Survey no later than the first day of classes for their first semester of composition. However, students are encouraged to complete the DSP Survey as early as possible, as last-minute changes in composition course enrollment may be limited if all course sections are full.
    5. While NSC no longer offers Accuplacer as a placement method, students with existing Accuplacer scores can submit them for placement. Students with existing scores should contact the Academic Advising Office for information about required scores.

B. Raising Initial English Composition Placement: Students who have received an initial placement based on ACT or SAT scores or transfer credit evaluation have the option of using the Directed Self-Placement Survey to place into a higher Composition course. The survey allows students to assess their knowledge and skills and self-select the level of English Composition they wish to enroll in. The following restrictions apply to self-placement:

    1. Students may use the Directed Self-Placement Survey prior to the start of their first term of enrollment at NSC. Once the student’s first term at NSC has begun, this option is no longer available to students;
    2. Students who place themselves into a course cannot change their placement to a higher-level course once the self-placed course has begun;
    3. After completing or withdrawing from a self-placed English Composition, a student may choose to enroll in a lower-level Composition course.

IV. Spanish Language Placement

A. Initial Placement: The default placement for Spanish coursework at NSC is SPAN 113: Elementary Spanish I. No placement exam is required to enroll in SPAN 113. Heritage Speakers who have regressed in Spanish reading and writing skills may self-place into SPAN 226.

B. Raising Initial Spanish Placement: Students who wish to place into a higher course may take a placement exam to determine the appropriate course placement. Placement exams are available to NSC students via Canvas in the Spanish Language Placement course shell.

    1. Students may take each level of the test or take the specific test they believe is suitable for their level of mastery. A score of 75% or higher is required to pass a level.
    2. NSC offers six placement exams, corresponding with SPAN 113, 114, 213, 214, 301, and 302. The course placement will correspond to the lowest level exam passed. For instance, if a student passes the exam for SPAN 213 but does not pass the exam for SPAN 214, the student will be placed into SPAN 213.
    3. Placement exams are for course placement purposes only. Students do not earn college credits for passing an exam.
    4. Students are encouraged to complete the Spanish Language Placement exam as early as possible. Course enrollment changes are dependent upon the availability of seats in the appropriate course, and may not be possible in the immediately upcoming term.

ADDITIONAL CONTACTS

Office of the Registrar
Adelfa Sullivan, Registrar
702-992-2110
registrar@nsc.edu

RELATED INFORMATION

APPROVALS

Approved by Dr. Vickie Shields, Provost, September 9, 2020.
Approved by President Bart Patterson, November 10, 2020.