Mandatory Advising Policy for Undergraduates (AE 18)

POLICY STATEMENT

This policy clarifies the requirements for undergraduate students to meet with Academic Advisors.

DEFINITIONS

Matriculation: The first day of classes of the first semester of a new NSC student.

Academic Advisor: Unless otherwise noted, a professional staff member within the Academic Advising Center. The Academic Advisor is the primary member of the NSC community responsible for advising.

PROCEDURES

I. Pre-Enrollment

Upon initial enrollment at Nevada State, all first-time or transfer degree- or certificate-seeking undergraduate students shall be required to meet with an Academic Advisor prior to the date of Matriculation.

A. First-Year Students: All incoming students who have been admitted as a first-year student shall be required to attend New Student Orientation (NSO) prior to enrolling in courses. After attending NSO and registering for courses, a hold will be placed on the student’s account which restricts the student from adding courses to their schedule. The student is able to drop courses with this restriction, but may not add courses. If the student wishes to petition a change in their chedule, they may do so by completing the First-Year Schedule Change Petition and submitting this petition to the Academic Advising Center.

B. Transfer Students: All incoming students admitted as transfer students shall be required to attend New Student Orienation (NSO) AND to meet individually with an Academic Advisor prior to enrollment in courses. Once the admitted transfer student attends NSO and meets with an Advisor, the Advising hold shall be removed and the student will be free to register for their own courses without advising restrictions.

C. Re-Admitted Students: All re-admitted students who previously attended Nevada State shall be required to meet with an Academic Advisor prior to enrolling in courses. Once the re-admitted student meets with an Advisor, the Advising hold shall be removed and the student will be free to register for their own courses without advising restrictions.

II. Continuing Degree-Seeking Students

Continuing degree-seeking shall be required to meet with an Academic Advisor each semester until the completion of ninety (90) total earned credits.

This requirement may be extended to require mandatory advising through graduation at the discretion of the Director of Academic Advising. Any changes to mandatory advising populations shall be communicated to affected student populations and campus stakeholders.

III. Exceptions and Exclusions

The following exceptions or exclusions are in effect:

A. Pre-Education and Pre-Speech Pathology majors shall be required to meet with an Academic Advisor through program admission, regardless of the number of credits completed.

B. Once admitted to a program within the School of Education or School of Nursing, students majoring in disciplines housed within those Schools shall be required to adhere to the advising policy established by the School.

C. RN-to-BSN majors shall be advised by the RN-to-BSN Coordinator based on advising policies established by the School of Nursing.

D. Post-baccalaureate and graduate students in Education programs shall be advised by School of Education staff based on policies established by the School of Education.

E. Non-degree-seeking and non-certificate-seeking students are not required to meet with an Academic Advisor.

IV. Graduation Holds

Students shall meet with an Academic Advisor for an application check in order to submit an Application for Graduation. This application check shall confirm degree audit accuracy, and based on the best scheduling information available, predict the anticipated graduation term. In the event the graduation timeline is not consistent with a practical or realistic plan as evaluated by the Academic Advisor, the student shall be made aware of this discrepancy. The student will then be allowed to submit the completed form.

V. Compliance and Holds

Each October 1st and March 1st, an advising hold shall be placed on all affected students by the Academic Advising Center. This hold shall remain on a student’s account, preventing any subsequent registration, until the student meets with their assigned Academic Advisor. This includes changes to the current semester or future full or partial semesters. The hold can be lifted based on any method provided and established by the Academic Advising Center, including, but not limited to, one-on-one appointments, group appointments, advising workshops/modules, and in rare circumstances, email advising.

FORMS/INSTRUCTIONS

First-Year Schedule Change Petition

RELATED INFORMATION

  • NSHE Title 4, Chapter 14, Section 22 – Academic Advising and Counseling

 APPROVALS

Approved by Dr. Vickie Shields, Provost, August 18, 2022.
Approved by Dr. DeRionne Pollard, President, September 28, 2022.

Compassionate Withdraw or Drop Policy (AE 19)

POLICY STATEMENT

This policy provides clear guidelines for administrative action related to withdrawing or dropping a student from their courses under Extenuating or Exigent Circumstances.

DEFINITIONS

Extenuating Circumstances: An event or incident in which a reasonable person would consider unusual, exceptional, or uncommon and objectively outside of the control of the student.

Exigent Circumstances: An event or incident in which a reasonable person would consider such circumstances as requiring immediate action or aid.

Primary Reviewer: The institutional official (the Director of Academic Advising or designee) responsible for determining if the events or circumstances meet the eligibility criteria outlined in this policy, and approves or denies the petition.

Undue Burden: A proposed course of action would result in significant difficulty, hardship, or financial or administrative burden.

Working Day: For the purposes of this policy, Monday through Friday when campus is open.

PROCEDURES

I. Introduction

While enrolled in higher education, students are not immune to unfortunate or adverse life events.  Nevada State College recognizes that students may experience unexpected or unforeseen circumstances outside of their control that significantly impact their ability to be successful while attending Nevada State.

In the best interest of compassion, student success, and persistence, a student may be administratively dropped or withdrawn from courses if such Extenuating or Exigent Circumstances exist and the student is unable to request, through the existing process, a Medical or Late Withdrawal Petition due to injury, incarceration, or other unforeseen limitations not outlined in this policy.

II. Eligibility for an Administrative Drop or Withdrawal

An administrative compassionate drop or withdrawal is granted when the College determines that a student’s health, safety, and academic success have been compromised due to Extenuating or Exigent Circumstances, and the student is incapacitated or otherwise unable to follow existing processes in place to withdraw.

III. Documentation

Thorough and credible documentation is ideal in determining the totality and impact of the Extenuating or Exigent Circumstances. However, a preponderance of evidence shall be the evidentiary standard used for determining if the event or circumstances occurred and the student’s academic ability has been compromised: that it is more likely than not that the event occurred, and more likely than not the circumstances compromised the student’s ability to be successful in the affected semester.

While documentation and validation are key in determining eligibility, the Primary Reviewer shall conduct themselves with the utmost compassion when communicating with the student, their family members, or any other person assisting in the process.

In some cases traditional forms of documentation may not be readily available, and requesting such documents may lack tact or benevolence. If the Primary Reviewer is able to verify events based on news reports, media releases, widespread social media acknowledgement, or verbal conversations with witnesses or individuals with first-hand knowledge of the events, and the Primary Reviewer believes such information meets the preponderance of evidence standard, no additional documentation, other than a detailed written statement from the Primary Reviewer, shall be requested or required to process the withdrawal.  Additionally, the Primary Reviewer’s statement shall be detailed, thorough, and clear.

IV. Requested Parties and Authorization

If the student is incapacitated or otherwise unable to follow existing processes in place to withdraw, and no power of attorney or similar document exists giving another person authority to request such an action, a spouse, dependent, or parent may request NSC withdraw the student for compassionate reasons.

V. Finance and Funds

All efforts shall be made to minimize the financial impact of the student as it relates to any outstanding tuition and fees, or financial aid funding that was required to be returned as a result of the withdrawal.

VI. Requesting a Compassionate Withdrawal or Drop

A. The Director of Academic Advising (or designee), acting as the Primary Reviewer, receives information that may lead them to believe a student is eligible for an administrative Compassionate Withdrawal.

B. The Director of Academic Advising (or designee) will begin a fact-finding mission and confer with appropriate institutional officials, family members, or others with knowledge of the situation as necessary in order to ascertain the totality of the circumstances.

C. The Director of Academic Advising (or designee) will determine if the student is incapacitated or otherwise unable to request a withdrawal through existing methods.

D. If the student is incapacitated or unable to communicate, the Director of Academic Advising (or designee) will contact the next of kin to provide potential options for a Compassionate Withdrawal or Drop.

E. If it is determined that a withdrawal or drop is desired and requested by the appropriate person, the Director of Academic Advising (or designee) will attempt to obtain as much supporting documentation as necessary to meet the preponderance of evidence standard.

F. Once enough information or supporting documentation is obtained to meet the preponderance of evidence standard, the Director of Academic Advising (or designee) will complete the Request for Medical Withdrawal Form or the Petition for Exception to Policy, if it is requested the student be dropped with no grades.

G. The Director of Advising (or designee) will send approved petitions with documentation to the Office of the Registrar for processing.

VII. Right to Amend

While uncommon and unlikely, the student has the right to request that Nevada State College reverse the drop or withdrawal and reinstate the original grades earned in their course(s) if an administrative Compassionate Withdrawal or Drop was requested by next of kin or an approved person other than the student.

FORMS/INSTRUCTIONS

  • Request for Medical Withdrawal Form
  • Petition for Exception to Policy Form

CONTACTS

Gwen Sharp, Office of the Provost
702-992-2645
Gwen.Sharp@nsc.edu

RELATED INFORMATION

APPROVAL SIGNATURES PAGE

Approved by Dr. Vickie Shields, Provost, August 18, 2022.
Approved by Dr. DeRionne Pollard, President, September 28, 2022.

Continuous Enrollment Policy for Undergraduate Students (AE 17)

POLICY STATEMENT

This policy outlines compliance with the NSHE Continuous Enrollment Policy (NSHE Handbook, Title 4, Chapter 16, Section 1.2). Within the first two Full-length Academic Semesters following initial enrollment, all degree-seeking students must be enrolled in a college-level or co-requisite gateway English and mathematics course or the equivalent for a certificate program (e.g. embedded curriculum) until the institutional Core Math and English requirements are completed.

DEFINITIONS

Core Math and English: Defined as completion of MATH 120/120E or MATH 126/126E and ENG 102 or above.

Full-length Academic Semester: For the purposes of this policy, fall and spring semesters, not including accelerated terms.

Student Center: A student’s myNSC account, which provides access to the student’s course history and current course registrations.

PROCEDURES

I. Initial Enrollment

A. Placement: Refer to the Placement Testing Policy (AE 14) for information on how students are placed into the appropriate math and English composition courses.

B. First-Year Student Block Schedule: All incoming first-year students entering in the fall semester are required to attend New Student Orientation (NSO) prior to enrollment. At NSO, the Academic Advising Center (AAC) will administratively block students into fall courses. Based on course availability and students’ individual placements, students will be enrolled in English or Math courses as necessary to meet Core Math and English requirements.

C. Transfer Students: All incoming transfer students will be required to self-register for the appropriate Math/English based on their placement scores or prior earned credit.

 

II. Continuing Student Enrollment

Any student not blocked into Core Math and English for their first semester shall be required to enroll in the required Core Math and English courses by the end of their second semester or prior to the completion of thirty (30) NSC credits.

 

III. Drop Consent

Effective Fall 2022, MATH 120/120E, MATH 126/126E, and ENG 100, 101, 116, and 102 will require advisor approval prior to a student dropping or withdrawing from the course.

Students approved to drop one of these courses must acknowledge the following statement via an online link provided by the Academic Advising Center:

Based upon NSHE policy Title 4, Chapter 16, Section 1.2, within the first two regular academic semesters following initial enrollment, all degree-seeking students must be enrolled in a college-level or corequisite gateway English and [/or] mathematics course or the equivalent for a certificate program (e.g. embedded curriculum) until the institutional core curriculum English and mathematics requirements are completed.

This petition is required to be completed by those who wish to drop Math or English coursework within their first 30 academic credits. It is the responsibility of the student to remain compliant with enrollment requirements, and failure to complete required math and English coursework may result in a compliance hold being placed on your student account. This hold would prevent future registration outside of math or English until the requirement has been met.

By typing your full name below you acknowledge that you understand that math and English are required courses to be completed through the minimum core requirement before the completion of 30 credits, and by dropping this course you risk future registration until this requirement is met.

Once drop consent is granted, the student shall be responsible for self-dropping the course(s); courses will not be administratively dropped. Students who fail to self-drop the course within their Student Center will remain enrolled in the course and will be responsible for any charges and final course grades for the course.

IV. Registration Holds

Students who have not enrolled in their Core Math and English prior to the completion of thirty (30) NSC credits shall have a hold placed on their account preventing future registration.

 

V. Extension Petitions

Students may petition for a one-semester extension by completing the Continuous Enrollment Petition Form with the Academic Advising Center. Those students approved for a one-semester extension must enroll in their identified section of the required Core Math and English courses.

A. Students who wish to drop either Core Math or Core English during this petition period will be required to receive drop consent from their Academic Advisor.

B. Students who do not successfully complete Core Math and/or English in their petitioned semester shall be restricted from taking courses at NSC until Core Math and English have been completed.

    1. Students shall be allowed to take Core Math and English during this restriction period via administrative enrollment. No other courses will be allowed during this period.

FORMS/INSTRUCTIONS

Continuous Enrollment Petition Form

RELATED INFORMATION

APPROVALS

Approved by Provost Vickie Shields, May 15, 2022.
Approved by President DeRionne Pollard, July 5, 2022.