AE 14 Placement Testing Policy


This policy explains the process through which students are initially placed into mathematics, English Composition, and Spanish language courses, as well as students’ options for raising their placement level.


Heritage Speaker: Student from a Spanish linguistic background.

Working Day: Monday through Friday excluding holidays.


I. Placement Procedures

Upon a student’s admission to NSC, the College will determine an initial placement into math and English Composition courses based on a review of appropriate materials. Once a student’s initial placement has been determined, the NSHE Handbook (Title 4, Chapter 16, Section 1.2.c) allows students to complete additional placement testing to improve their initial placement into math and English Composition courses.

NSC does not charge students for placement testing.

Nevada State College follows the benchmarks provided in the Board of Regents Handbook (Title 4, Chapter 16, Section 1.2) for determining college-ready math and English Composition placements.

II. Math Placement

A. Initial Placement Methods: Nevada State College uses three methods for making initial placements into the mathematics course sequence:

    1. The default placement for students is MATH 120E/20 or MATH 126E/26, depending on major. Students should speak to an advisor about which course is appropriate for their degree plan.
    2. Incoming students are strongly encouraged to submit SAT or ACT math scores. An appropriate score can change a student’s placement from the default placement of MATH 120E or MATH 126E to MATH 120, MATH 126, or MATH 181, depending on major; required scores are published in the academic catalog.
    3. Transfer students who have successfully completed a college-level math course at another institution will be placed into a math course based on their previously completed coursework upon receipt of official transcripts and evaluation of course equivalency.

B. Raising Initial Mathematics Placement: Students have the option of using EdReady to attempt to place into a math course above MATH 120E or MATH 126E. Separate EdReady goals for MATH 120 and for MATH 126 are available in the directions posted on the NSC EdReady website. EdReady is a free learning platform that allows students to refresh and strengthen their mathematics knowledge. Students are encouraged to begin EdReady as soon as they are admitted to the College. EdReady scores must be submitted to a minimum of five (5) Working Days prior to the start of the upcoming term; while a students placement can be changed at that date, the College cannot guarantee that a seat will be available in the applicable course.

 III. English Placement

A. Initial Placement Methods: Nevada State College uses three methods for making initial placements into the English Composition course sequence:

    1. First-year students are strongly encouraged to submit ACT English or SAT Evidence-Based Reading/Writing scores. There is no minimum score to enroll in ENG 100; students who meet the placement thresholds will be placed into ENG 101 or ENG 102. Required ACT and SAT scores are published in the NSC academic catalog and Title 4, Chapter 16 of the NSHE Handbook.
    2. Transfer students who have successfully completed an English Composition course at another NSHE institution will be placed into a Composition course based on their completed coursework.
    3. Transfer students who have successfully completed an English Composition course at an institution outside of NSHE must contact the Registrar’s Office. The Registrar will facilitate evaluation of the student’s coursework for appropriate placement.
    4. Students who do not submit ACT or SAT scores may take the Directed Self-Placement Survey. Students who do not submit ACT or SAT scores and who elect not to take the Directed Self-Placement Survey will be placed into ENG 100 or 116.
      1. The Office of the Registrar publishes the required SAT and ACT scores to enroll in each English Composition course in the academic catalog.
      2. The Directed Self-Placement Survey is for initial placement only. Once a student has enrolled in, and started, an English Composition course, only successful completion of the course will allow the student to enroll in the next course in the Composition series; the Directed Self-Placement Survey will not be accepted in place of a passing grade in a pre-requisite Composition course. However, upon completing or withdrawing from a self-placed English composition course, the student may opt to complete a lower level course in the composition series if they wish.
      3. Students must complete the Directed Self-Placement Survey no later than the first day of classes for their first semester of composition. However, students are encouraged to complete the DSP Survey as early as possible, as last-minute changes in composition course enrollment may be limited if all course sections are full.
    5. While NSC no longer offers Accuplacer as a placement method, students with existing Accuplacer scores can submit them for placement. Students with existing scores should contact the Academic Advising Office for information about required scores.

B. Raising Initial English Composition Placement: Students who have received an initial placement based on ACT or SAT scores or transfer credit evaluation have the option of using the Directed Self-Placement Survey to place into a higher Composition course. The survey allows students to assess their knowledge and skills and self-select the level of English Composition they wish to enroll in. The following restrictions apply to self-placement:

    1. Students may use the Directed Self-Placement Survey prior to the start of their first term of enrollment at NSC. Once the student’s first term at NSC has begun, this option is no longer available to students;
    2. Students who place themselves into a course cannot change their placement to a higher-level course once the self-placed course has begun;
    3. After completing or withdrawing from a self-placed English Composition, a student may choose to enroll in a lower-level Composition course.

IV. Spanish Language Placement

A. Initial Placement: The default placement for Spanish coursework at NSC is SPAN 113: Elementary Spanish I. No placement exam is required to enroll in SPAN 113. Heritage Speakers who have regressed in Spanish reading and writing skills may self-place into SPAN 226.

B. Raising Initial Spanish Placement: Students who wish to place into a higher course may take a placement exam to determine the appropriate course placement. Placement exams are available to NSC students via Canvas in the Spanish Language Placement course shell.

    1. Students may take each level of the test or take the specific test they believe is suitable for their level of mastery. A score of 75% or higher is required to pass a level.
    2. NSC offers six placement exams, corresponding with SPAN 113, 114, 213, 214, 301, and 302. The course placement will correspond to the lowest level exam passed. For instance, if a student passes the exam for SPAN 213 but does not pass the exam for SPAN 214, the student will be placed into SPAN 213.
    3. Placement exams are for course placement purposes only. Students do not earn college credits for passing an exam.
    4. Students are encouraged to complete the Spanish Language Placement exam as early as possible. Course enrollment changes are dependent upon the availability of seats in the appropriate course, and may not be possible in the immediately upcoming term.


Office of the Registrar
Adelfa Sullivan, Registrar



Approved by Dr. Vickie Shields, Provost, September 9, 2020.
Approved by President Bart Patterson, November 10, 2020.

AE 13 Incarcerated Students Policy


Nevada State College is required by federal regulations to collect data and report on the number of Incarcerated Students enrolled at the College.


Incarcerated Student: An NSC Student serving a criminal sentence in a federal, state, or local penitentiary, prison, jail, reformatory, work farm, or other similar correctional institution. Students are not considered to be incarcerated if they are in a halfway house, home detention, or is sentenced to serve only weekends.


I. Responsibility to Disclose Status

All NSC students are required to disclose their incarceration at the time they receive notice of acceptance to the College or if they become incarcerated while enrolled at the College. The disclosure should be made in writing, via letter or email, to the Office of the Registrar. The notification should include the following information:

  • The institution in which the student is incarcerated;
  • Date incarceration began;
  • Expected release date.

II. Limitations on Admission and Enrollment

Incarcerated Students may not make up more than twenty-five percent (25%) of all admitted or enrolled students. If the enrollment level reaches twenty percent (20%) of all students, the Office of the Registrar must notify the Office of the Provost. The Provost may impose restrictions on additional admission or enrollment of Incarcerated Students to maintain compliance with federal restrictions.

In addition, the College may, at its discretion, limit enrollment by Incarcerated Students in any individual course or program where their incarceration prevents them from meeting course or program learning objectives.

III. Financial Aid

A. Eligibility for Federal Student Aid (Title IV, HEA):

    1. Incarcerated Students are not eligible to receive Federal Direct Student Loans.
    2. Incarcerated Students who meet the program eligibility requirements may be awarded Federal Work-Study (FWS) and the Federal Supplemental Educational Opportunity Grant (FSEOG).
    3. Students incarcerated in a federal or state penal institution are not eligible for Federal Pell Grants, while those incarcerated in local facilities may be eligible.
    4. A student incarcerated in a juvenile justice facility may be eligible for Pell Grants.

B. Costs of Attendance: The cost of attendance budget categories for Incarcerated Students are limited to tuition and fees, books, and supplies.

C. Percentage of Enrollment: In order for the College to maintain eligibility to participate in the Title IV, HEA programs, it will calculate the percentage of Incarcerated Students each year in order to ensure it does not exceed 25% of total student headcount.

IV. Updates on Status

Incarcerated Students must notify the College if any of the required information in Section I above changes.

Formerly Incarcerated Students must notify the College upon their release. Such students may then contact the Office of Financial Aid for reconsideration of eligibility for financial aid.




Office of Financial Aid
Anthony Morrone, Director



Approved by Dr. Vickie Shields, Provost, August 4, 2020.
Approved by Bart Patterson, President, August 4, 2020.

AE 12 Medical Withdrawal Policy


Students may experience medical situations which impact their ability to attend class, complete assignments, or use technology. The goal of Nevada State College (NSC) is to foster an environment in which students are able to fully pursue their academic goals. When significant illness or injury prevents a student from achieving these goals, the College provides a mechanism for the student to fully or partially withdraw from courses during the current term or retroactively from courses taken in previous terms.


Full Medical Withdrawal: Medical Withdrawal from all courses in a specific term.

Medical Withdrawal: A course withdrawal allowed outside of standard course withdrawal dates due to a documented mental or physical health condition.

Partial Medical Withdrawal: Medical Withdrawal from some, but not all, courses in a specific term.

 Working Day: For the purposes of this policy, Monday through Friday when campus is open.


I.    Eligibility for a Full or Partial Medical Withdrawal

A Full or Partial Medical Withdrawal is granted when the College determines that a student’s health, safety, and academic success have been compromised by a mental or physical health condition.

II.    Financial Aid Considerations

The U.S. Department of Education (ED) sets explicit criteria for a leave of absence to apply to financial aid and cautions that many institutions will not qualify. A Medical Withdrawal as described in this policy does not meet the criteria specified in 34 CFR 668.22(d). Therefore, a Medical Withdrawal granted by NSC does not apply to financial aid and does not relieve a student of obligations related to course attendance or satisfactory academic progress, nor will ED consider the student enrolled for the purposes of deferring payment on their federal student loans.

If a student requesting a Medical Withdrawal receives financial aid, the student should contact the NSC Office of Financial Aid to determine the possible impact of a Medical Withdrawal on their financial aid status (e.g., loan repayment status and obligations; return of aid already disbursed; effects on future eligibility).

III.    Requesting a Medical Withdrawal (Current Enrolled Term)

A.    Students seeking a Medical Withdrawal from the College because of significant illness or injury must complete a Request for Medical Withdrawal Form and provide the supporting documentation described in this section from a medical or mental health provider. Preferred documentation consists of a letter from the student’s attending healthcare provider with the following:

    1. Date of onset of illness;
    2. Dates the student was under care for the condition;
    3. Brief explanation why or how the illness impacted the student’s ability to be successful.

NSC recognizes that not every student has continuous access to healthcare. As a result, other supporting documentation may be submitted with the petition to verify the student’s claim. Additional documentation may be requested at the discretion of the petition reviewer.

B.    The student must submit the Request for Medical Withdrawal Form and supporting documentation to the Director of Academic Advising (or designee) and indicate if they are requesting a Full or Partial Medical Withdrawal.

C.    The Director of Advising (or designee) will confer with appropriate campus medical or mental health professionals as necessary in order to make a decision regarding the student’s request.

D.    In unusual or complex situations, the Director of Advising (or designee) may coordinate with the Dean of Students to convene a committee composed of representatives from campus counseling services and may include designees from the Student CARE Team and other campus units as appropriate.

E.    Students who are approved for a Full or Partial Medical Withdrawal will receive ‘W’ grades in the appropriate courses on their official NSC transcripts. ‘W’ grades do not affect GPA or academic standing calculations.

F.    Any adjustment to the student’s tuition, including possible refunds, will be made in accordance with standing College policy and state and federal law. Petitions for tuition/fee reimbursement will follow existing College policies and procedures.

G.    Students granted a Full Medical Withdrawal will have a hold placed on their account by the Academic Advising Office. The student must complete a mandatory academic advising appointment before re-enrolling at the College.

H.    Students granted a Medical Withdrawal will be given a copy of this policy and, if the student’s condition allows, will be asked to formally acknowledge receiving the policy.

I.    Students granted a Medical Withdrawal will receive a letter outlining expectations to be met in order for the student to successfully return to Nevada State College. Such expectations include providing appropriate medical documentation and attending an academic advising appointment, as described below.The letter will state that the College expects the leave to be of sufficient duration to allow the student to address the issues that required a Medical Withdrawal. It is common for a student who takes a Medical Withdrawal because of serious illness or injury to need a minimum of one full term away from the College to enhance the likelihood of success upon return.

J.    The Director of Advising (or designee) will send approved petitions to the Registrar’s Office for processing.

IV.    Retroactive Petition (Previous Term)

A student may experience medical challenges which prevent success during an academic semester, but may not be aware of the option to request a Medical Withdrawal or may be unable to request a Medical Withdrawal promptly due to complications related to the illness or injury.

If a student wishes to retroactively petition for a late Partial or Full Medical Withdrawal, they may do so up to one (1) academic year after the last day of the term for which the student requests a Medical Withdrawal. The student must follow the steps in Section III above.

An extension to the one-year deadline will be granted if the student has not enrolled at NSC since the term in which the student wishes to receive a Medical Withdrawal. The student must submit a petition for an exception to the standard deadline.

V.    Returning from a Partial Medical Withdrawal

When significant illness or injury makes it necessary for a student to withdraw, it is the College’s intention to support students in a successful return to the College community. Partial Medical Withdrawals require the student to meet with the Director of Academic Advising (or designee) prior to their return and re-enrollment at NSC. Students wishing to return must adhere to registration and payment due dates published in the campus Academic Calendar.

 VI.    Returning from a Full Medical Withdrawal

A student wishing to return to the College following a Full Medical Withdrawal must complete the following steps:

A.    Notify the Director of Academic Advising (or designee) in writing, via email, of the intent to return to the College and the term in which the student wishes to enroll. The Director of Academic Advising will schedule an advising appointment with the student.

B.    If required by the Director of Academic Advising (or designee), submit documentation from the attending healthcare provider attesting to the student’s ability to resume studies with a reasonable likelihood of success. All documentation will be held in strict confidence by the College; it will be maintained in the student’s medical or mental health treatment record and will not become part of the student’s academic record. Upon request, the student will authorize the Director of Academic Advising to secure any additional information necessary to help the student prepare for successful re-enrollment. The Director of Academic Advising (or designee) may consult with the Dean of Students, the Student CARE Team, and/or other appropriate resources regarding the student’s re-enrollment plan.

C.    Students must submit documentation and complete the mandatory advising appointment by the following dates:

      1. August 1 for the fall semester;
      2. January 1 for the spring semester;
      3. May 1 for the summer term.

D.    If the Director of Academic Advising (or designee) has concerns about the likelihood of the student’s success, the Director of Academic Advising or designee will communicate this to the student.

Once the student has submitted all necessary documentation and attended the mandatory advising appointment, the Academic Advising Office will release the hold on the student’s account.


  • Request for Medical Withdrawal Form


Provost Office Gwen Sharp x2645
Academic Advising Alex Kunkle x2162
Financial Aid Anthony Morrone X2156



Approved by Dr. Vickie Shields, Provost, June 9, 2020.
Approved by Mr. Bart Patterson, President, July 27, 2020.