MH 1 Nevada State Student Alliance (NSSA) Bylaws

BY-LAW I: NSSA MEMBERSHIP

A. Membership is open to all students registered in at least one class at NSC.

B. The cumulative GPA for office holders shall be determined from official college transcripts. In order for an officer to continue in office, he/she must maintain at least a 2.00 semester GPA and a 2.25 cumulative GPA. At the end of each semester and before the elections, the Business Manager shall check grades to verify eligibility. A student representing a single credit group can only hold office for that credit group twice. A student holding an Executive Council position can only hold office in the Executive Council for a total of three years, as well as only hold a single position within the Executive Council for a total of two years.

C. In the event of a vacancy occurring in the Executive Council or the Senate, the President shall recommend an appointee to fill the vacancy for the remainder of the term. The recommendation shall be approved at a Joint Meeting by a majority vote. In the event of a vacancy in the office of President, the Vice President shall assume the presidency for the remainder of the elected term. Upon assuming the presidency, the new President shall recommend an appointee to fill the office of Vice President for the remaining term. The appointee must be approved by a majority vote at a Joint Meeting. If the new President declines to assume the presidency for only the remaining term, a Special Election will be held to fill the vacancy within two calendar months. If the office of Vice President is vacant at the time the office of President becomes vacant, the Secretary will act as President until a new election is held to elect a President. The election shall be held within two calendar months of the position becoming vacant. Persons recommended for appointment shall possess the qualifications for the position, as set forth in the NSSA Constitution.

D. Any officer holding any additional elected and/or appointed office in any other student organization shall abstain from voting in the event of a conflict of interest.

E. NSSA officers shall attend their respective board meetings.

BY-LAW II: STIPENDS & ATTENDANCE

A. All NSSA Senators will receive a stipend equivalent to the amount of six NSC in-state credits per semester served for fall and spring semesters, and a stipend equivalent to the amount of one NSC in-state credit for summer service. All members of the NSSA Executive Council will receive a stipend equivalent to the amount of nine NSC in-state credits per semester served for fall and spring semesters, and a stipend in the amount of three NSC in-state credits for summer service. The NSSA President will receive a stipend equivalent to the amount of twelve NSC in-state credits per semester served for fall and spring semesters, and a stipend in the amount of six NSC in-state credits for summer service. Summer service for all members of the NSSA is optional. To be eligible to receive the stipend, Senate members must meet the following requirements:

a. Maintain 70% attendance of all required meetings as evidenced by the list of attendees in the approved minutes of each meeting.

b. Maintain 70% attendance of all required office hours.

i. All senators and executive board members shall complete a total of 8 office hours every two weeks, with the exception of summer service.

1. Summer service includes: No office hours and 70% of joint and board meetings.

ii. Office hours must be primarily served in the NSSA Office.
iii. If office hours are served outside of the NSSA office, they must be verified by the NSSA secretary or through minutes from an outside meeting where the hours are served. In order for hours outside of the NSSA office to be official, prior notice must be given to the NSSA secretary.

B. Maintain a minimum cumulative GPA of 2.25 and a semester GPA of 2.0.

a. Successfully complete at least the required credit hours for each position during the semester to be compensated, with the exception of summer term. Successful completion means that a student has maintained the minimum 2.25 cumulative GPA requirement.

b. Senators are required to complete six credit hours; Executive Council members are required to complete nine credit hours; and the President is required to complete twelve credit hours.

C. Stipend and attendance eligibility will begin the day a Senate member takes the oath of office or one week after the start of a regular semester, whichever comes later, and will end two weeks prior to the end of each regular semester.

D. All NSSA Senators and Executive Council Members appointed to office shall be eligible for a full stipend during that particular semester only if they take the oath of office before the first 30 calendar days of the semester. After 30 calendar days, stipends shall be prorated based on time served according to attendance records.

BY-LAW III: BOARDS AND COMMITTEES

A. All boards and committee meetings:

a. Shall comply with the Nevada Board of Regents’ policy and any amendments thereto.

b. Shall be run in accordance with the current edition of Robert’s Rules of Order and Nevada Open Meeting Law.

c. Shall be held at least once per month during the fall and spring semesters.

d. Each board shall consist of the elected chair and senators appointed by the President.

e. The chair of each board shall set meeting dates and times, in accordance with board members’ schedules.

f. In the absence of the chair, a senator on the board shall chair the meeting.

g. At the first meeting of every board, that board shall appoint a senator who will serve as the Secretary.

h. Agenda items for the boards must be sent to the chair, or secretary, of that board three calendar days prior to the posting of the agenda. All agendas must be posted in public view by 9:00 a.m. on each campus three full calendar days prior to all scheduled meetings, in accordance with the Nevada Open Meeting Law.

i. The chair, or secretary, of each board is required to submit completed meeting minutes for each board meeting no later than seven calendar days after a meeting has taken place.

j. A majority vote on any agenda item from any of the NSSA boards that involves the expenditure and/or collection of funds shall be treated as a recommendation that the item be placed on the next Joint Meeting’s agenda for approval.

B. Executive Council Duties:

a. Clubs & Organizations Board

i. Purpose

1. Will have the authority to recommend to the Joint Meeting that a student organization’s charter be granted or revoked.

2. Create a forum for addressing the concerns of student organizations.

3. Monies budgeted for the Clubs & Organizations Board may be used to support student organizations. A majority of the Clubs & Organizations Board must recommend such expenditures to the Joint Meeting for approval.

b. Programming Board

i. Purpose

1. Will be responsible for the planning and running of all NSSA events.

2. Will be responsible for keeping records of attendance at all NSSA events on file in the NSSA Office for a period of up to seven years.

3. Will have the authority to recommend to the Joint Meeting that expenditures be spent on NSSA events.

4. Monies budgeted for the Programming Board may be used to support events arranged by the Programming Board. A majority of the Programming Board must recommend such expenditures to the Joint Meeting for approval.

c. Budget and Finance Board

i. Purpose

1. Will create a budget at the beginning of each academic year, which divides the monies amongst the five boards, by a majority vote of the Budget and Finance Board.

2. Monies budgeted for the Budget and Finance Board may be used to further support the other four boards, NSSA committees, student’s requests, school’s requests, and/or requests made from the community. A majority of the Budget and Finance Board must recommend such expenditures to the Joint Meeting for approval.

3. Will be required to keep records of all monies spent.

4. Will review and submit recommendations to the Joint Meeting for approval of all funding requests. Funding requests being recommended to the Joint Meeting must include the meeting minutes where a vote was passed requesting funding approval from NSSA.

d. Public Relations Board

i. Purpose

1. Will promote NSSA and NSC within the Southern Nevada community.

2. Will publicize all NSSA events.

3. Will maintain accurate NSSA online presence on the NSC website and social media sites.

4. Create a forum for clubs and organizations addressing website requirements, social media conduct, and online policy.

5. Will oversee any public relations projects and purchase all public relations promotional items.

6. Monies budgeted for the Public Relations Board may be used to support the purpose of the Public Relations Board, as outlined in the constitution. A majority of the Public Relations Board must recommend such expenditures to the Joint Meeting for approval.

e. Capital Improvement Board

i. Purpose

1. Will be responsible for planning and accomplishing projects that will benefit NSSA and the NSC community.

2. Monies budgeted for the Capital Improvement Board may be used to support the purpose of the Capital Improvement Board, as outlined in the constitution. A majority of the Capital Improvement Board must recommend such expenditures to the Joint Meeting for approval.

BY-LAW IV: ELECTION BOARD

A. An Election Committee:

a. Shall be created by a majority vote at a Joint Meeting a month before an election.

b. Shall consist of two NSSA members and one NSSA officer who will chair the committee, and none of whom is seeking office in the election.

c. Shall have the authority to determine eligibility of candidates, enforce the provisions of the constitution and by-laws, and to certify the final results of the election.

d. Shall have the authority to disqualify a candidate from running by a majority vote if the candidate is found in violation of election rules and procedures.

e. Shall hold an election orientation for potential candidates.

B. Potential Candidates

a. Shall attend a mandatory election orientation held at the beginning of the election process.

b. Shall abide by the rules established by the election committee, which will be distributed and signed by each candidate.

c. Shall adhere to the eligibility provisions set forth in the constitution.

d. May file for no more than one office in any election.

C. Campaigning

a. Shall be limited to fifteen calendar days prior to the scheduled election.

b. Campaigning materials shall be approved by the election committee prior to being released for distribution.

c. Candidates seeking election will be barred from acting on behalf or in support of any other candidates campaigning during the election process. Each candidate must run independently of all other candidates.

d. Candidates shall be responsible for the cleanup of their campaign materials within two calendar days following the end of the election.

D. Voting Procedures

a. NSSA officers shall be elected in a general election.

b. The NSSA Business Manager shall compile and make available all votes within 24 hours of close of the last Election Day. The results shall be posted by 5: 00 p.m. the following business day after the conclusion and verification of the count.

c. The Election Committee will keep election results on file in the NSSA Office.

BY-LAW V: BOARDS AND COMMITTEE

A. By-Law & Constitution Committee

a. Purpose

i. The By-Law & Constitution Committee shall review the current NSSA Constitution and By-Laws and recommend amendments on the basis of relevance and necessity.

b. The By-Law & Constitution Committee shall consist of no less than one member of the NSSA Executive Council, two NSSA senators, and three NSC students.

c. Any proposed changes shall be submitted to the Committee Chair. Upon receipt of any proposed changes, the Committee shall meet to consider them and make recommendations to the NSSA Senate.

d. A By-law for NSSA shall be a legislative act prescribing procedure for NSSA Student Government. Such By-laws shall comply with the NSSA Constitution.

e. By-law changes recommended by the Committee shall become effective upon approval by a two-thirds (2/3) majority vote of the Senate.

f. The Committee shall present any proposed Constitution changes to the Senate for a decision on referral to the student body. A two-thirds (2/3) vote of the Senate is necessary to refer the recommended constitutional amendment(s) to the student body for approval during an election.

MH 5 Faculty Senate Bylaws

POLICY STATEMENT

These Bylaws facilitate the business of the Faculty Senate of Nevada State College (NSHE Code Title 2, Chapter 1, Section 1.4.7 – 1.4.8). They establish the basis upon which effective participation and deliberation shall take place in formulating, evaluating, and recommending policy by which the College shall be governed.

The Faculty Senate Bylaws provide the guidelines necessary for the Faculty Senate of Nevada State College (hereafter referred to as the Senate) to express the faculty’s position on matters of academic concern and faculty rights. It also facilitates coordination and cooperation between and among the various units of the College.

PROCEDURES

Article 1 Preamble

1.1 This document consists of procedures designed to supplement those outlined in the NSHE Code and the Nevada State College Bylaws.

1.2 These Bylaws establish the basis upon which effective participation and deliberation shall take place in formulating, evaluating, and recommending policy by which the college shall be governed. It is intended to provide the governance structure of the college faculty based on a philosophy of shared responsibility for college leadership, to facilitate coordination and cooperation between and among the units and offices of the College, and to provide a means of expression on matters of academic concern and faculty rights.

1.3 The Bylaws of the Senate shall be in accord at all times with the provisions of the NSC Bylaws and the NSHE Code.

1.4 In cases of doubt as to proper procedure, and when not superseded by either the NSHE Code or NSC Bylaws, the parliamentary authority of the Senate shall be in accordance with the latest edition of Robert’s Rules of Order.

Article 2 Membership

2.1 All academic and administrative faculty who hold greater than a .50 FTE professional contract with Nevada State College as defined in Title 4, Chapter 3, Section 2 of the Board of Regents Handbook, are eligible to serve on the Senate and its committees.

2.1.1 Administrative Faculty occupying executive offices, such as the President, the Provost, Vice Presidents, Vice Provosts, Associate Vice Presidents, Assistant Vice Presidents, Deans, Associate Deans, Assistant Deans, and Chairs with a greater than 50% administrative assignment, shall not be eligible for Faculty Senate membership or voting in Faculty Senator elections.

2.1.2 Administrative Faculty, as listed in 2.1.1, may attend Faculty Senate meetings by invitation of the Faculty Senate Chair.

2.1.3 All academic and administrative faculty are eligible to serve up to two (2) consecutive terms and will be eligible for re-nomination after two (2) years of non-participation. For purposes of this section, a “term” shall include a full term or partial term to fill a vacancy.

2.1.4. At-Large Senator is eligible to serve one year and will adhere to 2-term consecutive term limit. If an At-Large Senator is elected to an Administrative or Academic Senator seat or voted into Faculty Senate Executive Leadership role, the At-Large Senator may complete two consecutive terms in the new role.

2.2 Adjunct faculty shall be represented by a duly-elected senator who shall hold full voting rights and privileges (see Section 4.3).

2.3 Advisory members are non-voting, advising members of the Senate. The following groups will each have one (1) advisory member: the NSC Chapter of the Nevada Faculty Alliance (NSC-NFA) and the Nevada State Student Alliance (NSSA). An advisory member may include a representative from Center for Teaching and Learning Excellence (CTLE). Representatives are to be selected by the members of these groups. The representatives will be announced at the April meeting and seated as an advisory member of the Faculty Senate July 1st.

2.4 Meetings of the Faculty Senate are open to all faculty, staff, and administrators unless otherwise specified as “closed” on the agenda or at the discretion of the Faculty Senate Chair. During the “closed” portion of the meeting, only voting and advisory members of the Faculty Senate and the Faculty Senate Executive Committee will be permitted to attend unless invited by the Faculty Senate Chair.

Article 3 Faculty Senate Units

3.1 For the purpose of conducting elections of senators, the faculty of Nevada State College is divided into the following units:

  • Administrative Faculty (excluding executive and supervisory positions as defined in Section 2.1.1)
  • College Libraries
  • School of Education
  • School of Liberal Arts and Sciences
  • School of Nursing

3.2 Units named above are separately identified academic units, Schools, or eligible employee groups. At the formation of new academic units or Schools (i.e., a School of Business) then these new Units will have equal representation.

Article 4 Faculty Senate Representation and Annual Census

4.1 Academic Faculty. Each School and the Library named in 3.1 shall have one (1) representative for each five (5) faculty (with professional contracts of >0.50 FTE) or fraction thereof, to be elected by the members of the Unit from among its eligible members. “Fraction thereof” is exemplified as follows: there will be three (3) representatives for a group of 11 faculty, and four (4)
for a group of 16 faculty. Each School will have a minimum of three (3) representatives. The College Libraries will have a minimum of two (2) representatives.

4.2 Administrative Faculty. The Administrative Faculty Unit shall consist of 30% of the Faculty Senate voting members. They will be elected by the members of the unit from among its eligible members.

4.3 Adjunct Faculty. One (1) Senate seat shall be designated for an adjunct faculty representative. The adjunct faculty seat is a one-year term. This seat will be filled by an eligible faculty member who has (a) completed teaching a minimum of one (1) 16-week semester at Nevada State College, (b) currently holds a part-time letter of appointment in the 16-week term nominated, and (c) expects to be reappointed in the following academic year.

4.4 At-Large Faculty. One (1) Senate seat shall be designated “At-Large.” The at- large seat is a one-year term. This seat will be filled by an eligible academic or administrative faculty member who is successful in an election conducted of the entire faculty in which all persons on at least a 50% FTE contract are eligible to vote.

4.5 Annual Census. Each year on the third Wednesday of January the Faculty Senate Chair or designee on the Faculty Senate Executive Committee will conduct an annual census of the faculty to determine the correct number of representatives allowed to serve on the Faculty Senate. The census will count the lines allocated to each school. The Chair will notify each unit of any elections that need to be held as a result of the census.

4.6 The total body of the Senate shall reflect the representative-to-faculty ratio defined in 4.1 and 4.2.

Article 5 Faculty Senate Participation, Attendance, and Designating Proxies

5.1 Participation. Faculty members elected to the Senate are authorized and have responsibility to represent faculty on matters of primary concern to the faculty of the college. Senators do hold the responsibility of informing their constituents of Faculty Senate proceedings and soliciting their constituents’ input on matters under consideration of the Faculty Senate.

5.1.1 It is understood that all senators will obtain approval from their supervisors to serve on senate and that all work-related duties will be scheduled outside of monthly senate meetings to the extent possible.

5.1.2 All Faculty Senators are expected to participate in Faculty Senate committees and activities.

5.2 Attendance. At the end of each semester, the Secretary to the Senate shall review the attendance record of each senator.

5.2.1 A Senator who is absent for more than two regularly scheduled Senate meetings per year without a proxy (see Section 5.3), as verified by the Secretary, shall be automatically dismissed from service on Senate.

5.2.2 At that time, the number required for a quorum shall be reduced accordingly. The Senate Chair will then take action to see that replacement from that same unit is named to fill the vacancy.

5.3 Designating Proxies. A member of the Senate who is unable to attend a single meeting may designate a proxy for the meeting. Sitting senators cannot serve as a proxy. All proxies must present to the Secretary of the Senate a written authorization signed by the designating member or an email authorizing the proxy from the Senator’s NSC email account. With the exception of the proxy for the At-Large senator or Adjunct Senator, a proxy must be the same faculty type from the same Unit (see Section 3.1) as the designating member.

5.3.1 A long-term proxy is defined as one in which the senator anticipates being unavailable for four or more consecutive meetings but intends to return prior to the expiration of the academic year.

5.3.2 Long term proxies are limited to one academic year.

5.4 In the absence of unit Bylaws or regulations stipulating the selection of long- term proxies, the following will be used:

5.4.1 If the unit delegation includes two (2) or more senators, the delegation shall designate the proxy. If the delegation contains only one senator, that unit shall conduct a special election to select a long-term proxy.

5.4.2 In the case of at-large senators, the Faculty Senate Executive Committee shall designate a long-term proxy with input from the Senator requesting the proxy and special consideration given to the results of the most recent at-large election.

5.4.3 Any senator may request the designation of a long-term proxy so long as the time during which the senator will be unavailable does not extend beyond one year and that a definite date of return is indicated on the written notice to the Secretary of the Senate.

5.4.4 Any Faculty Senate Executive Committee Officers must resign their office if requesting a long-term proxy.

Article 6 Officers of the Faculty Senate

6.1 There are five officers that make up the Faculty Senate Executive Committee: Chair, Vice Chair, Secretary, Parliamentarian and Administrative Faculty Chair. Officers are nominated in April and elected by closed vote at the May meeting (see Section 7.4).

6.2 Chair. The Chair of the Senate shall be the official representative of the faculty and the Senate at all functions. The Chair shall preside at all meetings of the Senate and the Executive Committee, and s/he may serve in other capacities as directed by the NSHE Code or the NSC Bylaws. The Chair shall have voting privileges as a member of the Faculty Senate Executive Committee, and have Senate voting privileges only in the event of a tie. The person elected Vice Chair of the Faculty Senate shall serve one year as Vice Chair, one year as Chair, and one year as Past Chair, respectively. Administrative faculty are ineligible to serve as Chair of Faculty Senate.

6.2.1 As compensation for the duties of this position, the Chair of the Senate will receive a $8,000 stipend for the academic year, a six-unit course release for the Fall term, and a six-unit course release for Spring term. The Chair will be expected to attend meetings and conduct some business in the summer months.

6.3 Vice Chair. The Vice Chair of the Senate shall assume the position of the Chair in the absence of the elected Chair. The Vice Chair shall also serve as Chair for the Institutional Policy and Procedure Committee, as well as oversee all Senate Committees.

The Vice Chair shall have voting privileges as a member of the Faculty Senate Executive Committee, and s/he shall not have Senate voting privileges. The person elected Vice Chair of the Faculty Senate shall serve one year as Vice Chair, one year as Chair, and one year as Past Chair, respectively. Academic faculty who are current members of the Faculty Senate are eligible to be nominated for the position of Vice Chair.

6.3.1 As compensation for the duties of this position, the Vice Chair of the Senate will receive a three-unit course release in Spring term.

6.3.2 In order to provide oversight to Senate Committees, the Vice Chair will periodically check in with Senate Committee Chairs and provide guidance on matters, if necessary.

6.4 Secretary. The Secretary shall maintain minutes of the activities of the Senate, distribute minutes of the Senate meetings to the Senate memberships within a timely manner, and oversee the Senate’s online presence on the NSC website and Canvas Senate page. Faculty who are current members of the Faculty Senate are eligible to be nominated for the position of Secretary.

6.5 Parliamentarian. The Parliamentarian shall make recommendations to the Chair on matters of parliamentary procedures and adherence to the bylaws. The Parliamentarian shall serve as the chair of the Bylaws Committee. Faculty who are current members of the Faculty Senate are eligible to be nominated for the position of Parliamentarian.

6.6 Administrative Faculty Chair. The Chair of the Administrative Faculty Affairs Standing Committee, as detailed below in section 10.1 and 10.3.2, shall serve as a member of the Faculty Senate Executive Council.

6.6.1 The Administrative Faculty Chair will serve as a voting member on the NSC Executive Budget Committee.

6.7 Upon becoming officers, the Chair and Vice Chair shall relinquish their seats on the Senate. Their respective Units to the fill will hold a special election for the vacant seats (See Section 7.5).

6.8 Members of the Faculty Senate Executive Committee may not appoint proxies to Faculty Senate Executive Committee meetings; however, votes may be submitted in absentia.

6.9 The number of consecutive terms that an individual may serve as Chair shall be limited to two; no term limits shall be imposed on the remaining offices of the Faculty Senate Executive Committee.

6.10 If a vacancy occurs midterm for any officer, except Chair, the Faculty Senate Executive Committee will serve as a nominating committee and will present a list of candidates willing to run for the vacancy at the next Senate meeting.

Article 7 Senat0r and Officer Election Procedures

7.1 Senator Elections. At the February meeting of the Senate, the Chair will announce that each unit is to choose its representative(s) for the following academic year. Each unit must complete the call for nominations by the 3rd Friday in February. The election must be completed by the 1st Friday in March. The names of the winning candidates must be forwarded to the Chair by the 2nd Friday in March. The newly elected representatives will be announced at the April meeting, attend and be introduced at the May meeting, and be seated July 1st.

7.1.1. Only members eligible to vote (as defined in 2.1) shall be allowed to vote in elections.

7.1.2. To maintain a combination of new and experienced Faculty Senate membership, it is recommended that elections shall occur on a staggered schedule.

7.1.3. If a unit senator becomes unable to serve, a replacement will be elected by School or Administrative Faculty Units. The newly appointed senator will serve the unexpired term at any time by the unit affected according to the procedures contained in the Bylaws.

7.2 Adjunct Election. At the April meeting of the Senate, the Chair will announce the election of the adjunct faculty representative. The Faculty Senate Executive Committee will conduct an election of all adjunct faculty in which academic faculty with a current part-time letter of appointment are eligible to vote. Nominations will be accepted through the 2nd Friday in April. An online election will be completed by the 4th Friday of April. The winning candidate will be announced at the May meeting and seated on the Faculty Senate July 1st.

7.3 At-Large Election. At the April meeting of the Senate, the Chair will announce the election of the at-large representative. The Faculty Senate Executive Committee will conduct an election of the entire faculty in which all persons on at least a 50% FTE contract. Nominations will be accepted through the 2nd Friday in April. An online election will be completed by the 4th Friday of April. The winning candidate will be announced at the May meeting and seated on the Faculty Senate July 1st.

7.3.1 If an at-large senator becomes unable to serve, the person finishing second in the most recent election for an at-large seat shall be appointed by the Faculty Senate Chair to fill the remainder of the unexpired term.

7.4 Officer Elections. At the April meeting of the Senate, the Chair will call for nominations of Senate officers. Nominations will remain open until the 2nd Friday in April. A list of candidates for all Faculty Senate offices (Vice Chair, Parliamentarian, and Secretary) shall be distributed by email at least one (1) week in advance of the May meeting. Officers shall be elected by secret ballot as the first action-item on the agenda at the May meeting. The Senate shall then elect from among its seated members a Vice Chair, a Parliamentarian, and a Secretary. These individuals, along with the Chair, shall constitute the Faculty Senate Executive Committee.

7.5 Special Elections. Faculty Senate seats vacated by the election of a Chair or Vice Chair shall be filled by special election held by the Unit they represented. These elections will be conducted online. Nominations will be accepted through the 2nd Friday in May and an election will be completed by the 4th Friday in May.

7.6 Terms of office for all senators and officers shall run from July 1st to the following June 30th.

Article 8: Meetings, Agenda, Quorum, and Minutes

8.1 Agenda. The Faculty Senate Executive Committee shall prepare an agenda which shall allow for the introduction of new business at each meeting and which shall accompany notification of the meeting. The Senate must include on its agenda any request directed to it by the faculty or any units thereof not later than the second regular meeting following the receipt of such request by the Chair of the Senate.

8.1.1 All requests requiring action must first appear on the Senate agenda as information items. The faculty or Unit with authority over the request shall coordinate, if relevant, with the appropriate Senate committee to have their policy or proposal reviewed prior to presentation to the Senate.

8.1.2 Agenda requests shall be submitted to the Faculty Senate Executive Committee for approval no later than two (2) weeks prior to the scheduled meeting.

8.1.3 Recommended Senate meeting agenda format: announcements; action items, guest speakers; future action items – meeting (date); general information; committee reports; new business.

8.2 Meetings. The Senate shall hold meetings at least once each calendar month during the fall and spring semesters. The date, time, and place of each of these meetings shall be made known to each senator and all members of the faculty at least ten (10) full working days in advance of the meeting).

8.2.1 The Senate may hold special meetings at any time, called by the Chair of the Senate or requested of the Chair by petition of at least one-third of the senators. These meetings shall be publicized in the same manner prescribed for regular meetings in Article 8.1.

8.2.2 Meetings during summer shall be called by the Faculty Senate Executive Committee as necessary.

8.3 Quorum. A majority of the voting members of the Senate shall constitute a quorum. Single meeting proxies may not be counted in determining a quorum.

8.4 Minutes. A copy of the minutes of each Senate meeting shall be distributed to each member of the Senate and the faculty within 15 working days of the meeting.

Article 9: Senate Authority and Voting

9.1 Authority. Chapter 1, Section 2 of the NSC Bylaws requires that policies and procedures having college-wide impact be submitted to the Faculty Senate for review and recommendation.

9.2 Voting. The will of the NSC faculty on any given matter is determined through one of the two following procedures, following presentation as information to the Senate: (1) a vote of the Faculty Senate or (2) a vote of the entire faculty.

9.3 The Faculty Senate will have two (2) weeks to conduct the vote after a question is considered at a meeting of the Faculty Senate.

9.4 Procedure 1: A Vote of the Faculty Senate

9.4.1 All motions will require a simple majority of those voting members present. Motions to close or limit debate or to move to the previous question shall require a two-thirds majority vote of those present.

9.4.2 All Senate votes other than elections shall be taken by open voting (e.g., voice votes/show of hands), unless a majority of Senators present vote in favor of a secret ballot on the question or request an electronic vote.

9.4.3 Actions approved by the Senate shall be forwarded through administrative channels to the Provost and the vote will be recorded in the associated meeting minutes.

9.5 Procedure 2: A Vote of the Entire Faculty. A question is submitted to the entire faculty through electronic or other means for a vote. It is Faculty Senate Executive Committee’s responsibility to draft a ballot and distribute to faculty for a vote.

9.5.1 A simple majority of voting faculty (faculty in the definition of Title 2, Chapter 1, Section 1.1of the NSHE Code) is sufficient to resolve any question.

9.5.2 Actions approved by the entire faculty shall be forwarded through administrative channels to the Provost and the vote will be recorded in the associated meeting minutes. The Chair will report the results of such actions to the entire faculty at the earliest convenience.

9.6 The Senate may solicit campus opinion on an issue through a campus ballot. The results of this opinion poll are not binding upon the Senate.

9.7 At the request of a majority vote of Faculty Senate, when there is disagreement on an issue, an Issue Group will be formed to attempt to mediate a joint stand. An equal number of participants shall represent each side of the issue. If no consensus is reached, the Issue Group shall develop a joint statement of the differences. All recommendations of the Issue Group will be returned to Faculty Senate.

9.8 Faculty of NSC may petition the Senate to force a faculty-wide vote on any issue before the Senate. If 10% of all academic and administrative faculty with greater than 0.50 FTE sign a written petition addressed to the Chair of the Faculty Senate on any issue, the Senate must follow procedure 2 as described above in Section 9.5.

Article 10: Standing Committees: Composition and Functions

10.1 Committee Chair Eligibility and Term. Any faculty member eligible to vote in the general Faculty Senate elections in accordance with Article 1 shall be eligible for election to chair a standing committee of the Senate, except as may be provided in Section 10.3.1 to 10.3.11 below. Also, as may be appropriate from time to time, the Senate may appoint, or ask, any individual to serve as a chair or participate in a special committee of the Senate.

10.1.1 Except where noted below (Sections 10.3.1.2 and 10.3.6.2), all other committee chairs will be elected by the voting majority of the Senate at the first Fall meeting.

10.1.2 There is a two-year term limit for chairs of Faculty Senate committees.

10.2 Committee Composition and Term. Each committee will have a minimum of three members. Faculty Senate committees shall strive for balanced representation from each Unit as defined above in Section 3.1.

10.2.1 The chair of a Faculty Senate Committee must be a Senator.

10.2.2 The faculty members of each committee shall be selected by the committee chair.

10.2.3 Faculty Senate committees may include faculty who are not senators.

10.2.4 The student members of a committee shall be selected in any democratic manner directed by the student government Bylaws.

10.2.5 All standing committee assignments shall be for one-year terms.

10.2.5.1 For purposes of committee assignments, the year begins at the beginning of the fall semester.

10.2.5.2 Committee members shall follow the same procedures as do Senate members in delegating proxies (see Section 5.2).

10.2.5.3 When appropriate, committees shall meet during the summer months.

10.3 Standing Committees. The Faculty Senate includes a variety of standing committees that address both campus-wide issues and Senate issues. Below are the standing committees of the Senate, including specifics about membership where relevant. Standing committees may move to inactive committees, as needed throughout the year.

10.3.1 Institutional Policy and Procedures

10.3.1.1 This committee identifies, shares, reviews, and provides feedback on policies, procedures, or issues that may impact the institution and its ability to operate successfully. Concerns include campus-wide policies that are not subsumed under other committees including those relevant to academic, administrative, and part-time faculty or curriculum development.

10.3.1.2 The Vice Chair of Senate will serve as the committee chair and liaison to the Provost (or his/her designee) to review emerging institutional issues, to discuss priorities for the agenda in the year ahead, and to plan for ad hoc assignments pertaining to institutional affairs.

10.3.2 Academic Faculty Affairs

10.3.2.1 This committee identifies, shares, reviews, and provides feedback on policies, procedures, or issues that may impact academic faculty and their ability to carry out their professional responsibilities. When relevant, the committee may draft new policy that creates protections for academic faculty. Concerns may include (but are not limited to): evaluation, promotion, tenure, compensation, academic freedom, disciplinary issues, grievances, and due process, workload, leave, course releases, intellectual property, course content, and grading.

10.3.2.2 The Faculty Senate Academic Faculty Affairs Committee shall consist of a minimum of one tenured faculty member
and one tenure-track faculty member.

10.3.2.3 No administrative faculty as defined in Section 2.1 or 2.1.1 above may be members of the Academic Faculty Affairs Committee.

10.3.3 Administrative Faculty Affairs

10.3.3.1 This committee identifies, shares, reviews, and provides feedback on policies, procedures, or issues that may impact administrative faculty and their ability to carry out their professional responsibilities. When relevant, the committee may draft new policy that create protections for administrative faculty. Concerns may include (but are not limited to): evaluation, promotion, compensation, disciplinary issues, grievances, due process, workload, and sabbatical.

10.3.4 Part-Time Faculty Affairs

10.3.4.1 This committee identifies, shares, reviews, and provides feedback on policies, procedures, or issues that may impact part-time faculty and their ability to carry out their professional responsibilities. When relevant, the committee may draft new policy that creates protections for part-time faculty. Concerns may include (but are not limited to): hiring, evaluation, compensation, disciplinary issues, grievances, and due process, workload, course content, and grading.

10.3.4.2 The Faculty Senate shall establish a Standing Part-time Faculty Affairs Committee that meets at least once a semester and is chaired by a senator who is elected from within the senate. Part-time instructors are eligible to serve on the committee.

10.3.5 Fiscal Affairs

10.3.5.1 This committee monitors, reviews, and reports on all major issues related to the institution’s operational budget (e.g., tuition/fees, legislative formula, income, expenditures), annual budget prioritization, and resource allocation. Represents Faculty Senate at relevant institution meetings including (but not limited to) the NSC Executive Budget Committee.

10.3.5.2 The Fiscal Affairs Chair will serve as an advisory (non-voting) member on the NSC Executive Budget Committee.

10.3.5.3. The Fiscal Affairs Committee shall elect an administrative faculty member from its membership to serve as the second administrative faculty representative on the NSC Executive Budget Committee, a position with voting privileges. In the event that the Fiscal Affairs Committee does not include any administrative faculty members, the Committee Chair shall be responsible for recruiting one (1) administrative faculty member to jointly serve on the Fiscal Affairs Committee and the NSC Executive Budget Committee.

10.3.6 Curriculum

10.3.6.1 This committee evaluates course, core curriculum, and degree change/creation/deletion proposals once those proposals have been approved by the appropriate School-level curriculum committee.

10.3.6.2 The chair of the Curriculum committee will be elected by the voting majority of the Senate in the Spring semester.

10.3.6.3 The Curriculum committee chair will receive a $1000 stipend for the academic year.

10.3.7 Facilities and Campus Planning

10.3.7.1 This committee ensures faculty input as land and building space is allocated, changed, or planned.

10.3.8 Library Advisory Board

10.3.8.1 This committee shall serve in a strategic advisory role as a liaison between faculty and the College Library. The Committee provides feedback and recommendations to the Library in support of student success.

10.3.9 Bylaws and Code

10.3.9.1 This committee reviews the bylaws for the purpose of considering any additions and/or revisions which may be deemed necessary and advisable by members of the Faculty Senate and its Executive Committee.

10.3.9.2 The Parliamentarian shall serve as the chair of this committee.

10.3.10 Strategic Planning

10.3.10.1 This committee maintains the Faculty Senate’s strategic plan to assist the Senate in planning and accountability to faculty and NSC’s mission.

10.3.10.2 This Faculty Senate Executive Committee comprises the membership for this committee.

10.3.11 Ad Hoc Committees

10.3.11.1 Ad Hoc committees will be formed on an as-needed basis as judged by a voting majority of the Senate.

10.4 Committee Business. A matter within the jurisdiction of any committee must be submitted to that committee by the Chair of the Senate. This does not
preclude issues initiated by the committee in concurrence with the chair or other issues non-senators bring to the committee.

10.4.1 The Chair shall allow the committee a reasonable time in which to respond to matters so submitted and shall inform the Senate of the Chair’s directions to the committee and the time period allowed for committee.

10.4.2 The timely recommendations of a standing or ad hoc committee upon any matter within its jurisdiction shall be accepted and implemented upon a vote of a majority of the voting senators present.

10.4.3 In the event a committee does not recommend action upon any matter so submitted within a reasonable time, said matter may be brought directly to the floor of the Senate by any senator for disposition.

10.5 Committee Reports. Senate standing and ad hoc committee chairs will present a report of their committee’s activities to the Senate at least once a semester. All standing and ad hoc committee reports must be distributed in writing to the Senate at the meeting. The Faculty Senate Executive Committee shall determine the rotational schedule for the committee reports.

10.5.1 At the end of each semester, the chair of each Senate Committee shall submit to the Secretary to the Senate the attendance record of each committee member.

10.6 No provision contained herein shall be interpreted as restricting the Chair of the Senate, with the concurrence of the Faculty Senate Executive Committee, from forming Ad hoc committees, standing committees, or restricting a standing committee from forming subcommittees.

Article 11 Amendment of Bylaws

11.1 Amendment of these Bylaws may be accomplished in the following manner:

11.1.1 A proposed amendment must first be submitted to the Faculty Senate Bylaws Committee.

11.1.2 The proposed amendment shall be circulated to all Senate members seven (7) days prior to a properly called and constituted meeting of the Senate.

11.1.3 The proposed amendment shall be discussed in the Senate meeting.

11.1.4 If the proposed amendment is approved by two-thirds of the voting membership of the Senate, the amendment shall not take effect for ten days.

11.2 Bylaws shall be reviewed for possible revision every two years.

Article 12: Suspension of the Bylaws

12.1 Suspension of any part of these Bylaws, except Articles 11 and 12 may be accomplished by the consent of two-thirds of the voting members present in a formal meeting.

ADDITIONAL CONTACTS

Direct general questions about the Faculty Senate Bylaws to the Faculty Senate Chair. If you have questions about specific issues, contact the Faculty Senate Chair or one of the following:

Office of the President
Bart Patterson
Bart.Patterson@nsc.edu
702-992-2350

Office of the Provost
Dr. Vickie Shields
vickie.shields@nsc.edu
702-992-2600

RELATED INFORMATION

HISTORY

Approved June 17, 2008.
Revised January 12, 2021.

APPROVALS

Approved by Dr. Laura Naumann, Faculty Senate Chair, January 21, 2021.
Approved by President Bart Patterson, February 25, 2021.