Forms & Resources

• Payments
  • After The Fact Memo for Supplier Invoice Request
  • Host Explanation Form
  • Non-Host Food Purchase Approval Form
  • Nevada State Sales Tax Exemption Form
  • Payments to Students Guidelines
  • Gift Card Guidelines for Human-Subjects Research Participants
  • Petty Cash Guidelines for Human-Subjects Research Participants
•  PCard
  • 2023 PCard and Travel Card Billing Cycle and Verification Deadlines
  • PCard Application
  • PCard Best Practices
  • PCard Dos and Don’ts
  • Individual PCard Transaction Log
  • Department PCard Custodian Log
  • Affidavit of Lost Receipt
  • Purchasing and Procurement Card Manual
  • Responsibilities by Role
• READ MEs
  • Cheat Sheet – Attachments and Spend Categories
  • Create an Expense Report – Non-Travel Reimbursements
  • Create Expense Report – Employee Travel
  • How to Create a Receipt
  • How to Create a Spend Authorization
  • How to Create a Supplier Invoice Request
  • How to Create a Supplier Invoice Request – Chartwells Dining
  • How to Find a Payment to a Supplier
  • How to Find a Procurement Card Transaction
  • How to Verify a Procurement Card Transaction
• Travel
  • Travel Manual
  • Travel Card Application
  • Local Mileage Log
  • Standard Student Waiver

• FY24 Anaplan Budget Guide
• Budget Funds Transfer Request
• Instructions to view a Balance-Controlled Account
• Instructions to view a Budgeted Account
• Off-Cycle Personnel Action Request

• NSC Project & Space Request Form (or visit link in Portal)

• Departmental Deposit Form
• Group Payment Form
• Late Fee (Penalty) Appeal Form
• Stop Payment Request Form

• Finance and Business Operations Quick Guide
• Field Trips
  • Assumption of Risk, Waiver/Release of Liability & Quitclaim Form (Field Trip)
  • Student Authorization to Operate Privately Owned Vehicle for any University-Affiliated Program or Trip
• Memberships & Sponsorships
  • Individual Memberships
    • Requestor Email and Supporting Statement
  • Institutional Memberships
  • Sponsorship Guidelines
• Records Retention
  • NSHE Records Retention & Disposition Schedule
  • NSHE – Your Role in Records Management & Retention
• Requesting Covid Response Materials
• Volunteer Guest Speaker-Lecturer Engagement Form

Please reference the Financial Aid Website for specific forms and documents. 

• Account Request Form
• Award Budget Modification Form
• Cost Share Form
• Effort Certification Form
• Grant Funding (RFP) Review Form
• Grant FAQs
• I am Interested in a Grant, Now What?
• Petty Cash Request for Research Surveys
• Preliminary Approval Form
• Preliminary Budget Checklist
• Proposal Budget Template
• Risk Account Request Form

• Please reference the Human Resources Website for specific forms and documents. 

• Scorpion Card Request – Request an ID card online
• Student Systems Access Request – Access to student information systems
• Technical Support Request – Submit an IT Support Request online
• Video Captioning Request – Request captioning for captured video content

• Fast Track Contracts
  • Fast Track Contract Guidelines
  • NSC Fast Track Contract
  • NSC Fast Track Proposal Cover Page Template
  • NSC COI Sample of Requirements
• Independent Contractors
  • NSC Independent Contractor Service Agreement (ICSA) Guidelines
  • NSC ICSA Form
  • NSC Certificate of Insurance (COI) Sample of Requirements
  • Unsworn Declaration for Workers Compensation
• Purchasing
  • Procure to Pay Training
  • Purchasing and Procurement Card Manual
  • Purchasing Branded or Custom Products
  • Purchasing Quick Reference Guide
  • Purchasing Competitive Thresholds
• Purchase Orders
  • Competitive Exception Request
  • Purchase Order Modification Form
  • Nevada State Sales Tax Exemption Form
  • NSHE State Sales Tax Exemption-By State
• Supplier Registration
  • Supplier Registration Overview
  • Supplier Registration – How to Register
  • NSHE Supplier Registration
  • NSHE Payment Registration System (SREG Lite or individuals only)